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I’ve used Apple’s Mail program for years but I’m still confused about the Archive mailbox and would be grateful if someone could help me out. In Mail under “Mailboxes” in the upper left column I’ve got folders labeled Inbox, Flagged, Draft, etc, and Archive at the bottom. The Archive folder then itself has a box/folder for what looks to be each of my IMAP accounts (some are Gmail, some are on my local ISP).
My question has to do with the Gmail Archive mailbox. I can’t figure out how my mail gets in there and what's the best way to manage it. When I delete a Gmail e-mail in the Mac Mail app I always use the Trash icon, not the Archive icon. Yet I still see deleted e-mail in Archive. I’ve also noticed is that the Archive box contains a series of e-mails showing the incremental steps I’ve made in composing a Gmail e-mail. There could be fifty copies, each a bit longer, and they stay in that box for years unless I manually remove them. It also contains mail sent to me, usually emails that I’ve already stored in a different mailbox. Unfortunately I’m occasionally not sure if I did actually store it elsewhere, so I have to manually confirm that before deleting it from Archive
I’ve looked at some online material but never been able to figure this out. Could someone help me out?
iMac, macOS Sierra (10.12.4)
Feb 19, 2019 Click on Accounts. Click on Email & accounts. Click the Add an account button to include a new email account to allow the Mail, Calendar, and People apps to. Using these simple steps, you can easily manage mail accounts on Mac. This is a great way to access multiple accounts in one place. The mail app provided by Apple automatically adds. Google, AOL, Yahoo, etc. However, if you don’t see your account provider on the list, you can add it manually.
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Mail User Guide
Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.
Add an email account
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- The first time you open the Mail app on your Mac, it may prompt you to add an account. Select an account type—if you don’t see your type, select Other Mail Account—then enter your account information.
- If you already added an email account, you can still add more. In Mail, choose Mail > Add Account, select an account type, then enter your account information. Make sure the Mail checkbox is selected for the account.
- If you’re using an account on your Mac with other apps, such as Contacts or Messages, you can also use that account with Mail. In Mail, choose Mail > Accounts to open Internet Accounts preferences, select the account on the left, then select the Mail checkbox on the right.
Temporarily stop using an email account
- In the Mail app on your Mac, choose Mail > Accounts.
- Select the account, then deselect the Mail checkbox.Now the account’s messages are not shown in Mail.
To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).
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Remove an email account
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When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.
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- In the Mail app on your Mac, choose Mail > Preferences, then click Accounts.
- Select an account, then click the Remove button .Note: If the account is used by other apps on your Mac, you’re asked to remove the account in Internet Accounts System Preferences. Click the button to open Internet Accounts, then deselect the Mail checkbox for the account. To stop using the account in all apps, make sure the account is selected, then click the Remove button .
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See alsoUse SSL to connect to the outgoing mail server in Mail on MacView email account information in Mail on MacFree up storage space for email accounts in Mail on Mac